Step By Step Guide To Scan Documents - 123.hp.com

 Need an expert’s assistance to scan your documents and photos effortlessly. Here is the complete guide for you. Follow the instructions given in the article and enjoy scanning easily.

 Step By Step Guide To Scan Documents - 123.hp.com

HP printers that offer multiple functionalities are today widely used for scanning as well. It is no doubt that using an HP scanner is easy but the process becomes much easier for newbies when they follow a specific set of instructions. To get any information about HP printers and scanners related to installation or troubleshooting of error users can easily visit 123.hp.com anytime. However, if you wish to learn how to scan using an HP flatbed scanner, then this blog is for you. Now, scan photos or standard size documents with much ease.

Follow the 123.hp.com/setup scanning instructions given below and enjoy effortless scanning.

Step 1: Set up scan via email (optional)

The primary condition to scan your emails is that your email must be configured on a local email client. There are several local email clients from which you can choose according to your preference. For example- the Windows Mail app, Microsoft Outlook, Mozilla Thunderbird, or Windows Live Mail. If you have not configured any of these to access your emails then it is must now if you want to scan your emails. Else, move on to the next step.

⦁ Windows 10 systems have pre-installed Windows Mail apps. To check out the ways to configure your email address on Windows Mail search ‘How to set up an email account in the Mail app in Windows 8.1’ on the search engine.

⦁ Microsoft Outlook is a well-known mailing platform available at the Microsoft Store and the Microsoft Office Suite. To use this local mailer on your system, search ‘How to set up an Internet email account in Outlook 2013 or 2016’ and follow the detailed instructions to configure the account.

⦁ Another preferred option is the Mozilla Thunderbird which users use to access their emails. Follow the instructions given online to configure the email account properly.

⦁ You can also continue using Windows Live Mail if you have already installed it on your system as it is no longer available for users. Add the email account you want to scan your emails from in the Mailing app.

Step 2: Install or update HP Scan

It is always advised to users that they always use the latest version of the printer software. If your printer software is not updated, update it. Connect your printer properly with the computer using a USB cable or on a local network and follow the step by step instruction given below.

⦁ Visit 123.hp.com to find all the Software and Driver Downloads.

⦁ Type the name of your printer model in the search box and it will show a list of printer drivers available and compatible with your system.

⦁ Follow the step by step instructions given on the website 123.hp.com/ setup. Once the software is installed, open the HP Printer Assistant.

⦁ On the next screen, click on Scan a Document or Photo to open HP Scan, and continue following the instructions in the next step.

Step 3: Use HP Scan to set scan preferences

Before you initiate the scan job make sure all the scan settings are in place. Follow the steps given below to make sure of that.

⦁ First, choose the Scan Shortcut you want to go ahead with like ‘Save as PDF’ or ‘Email as JPEG’.

⦁ In the next step, click on the ‘Show Viewer’ button followed by clicking on ‘Scan check box’.

⦁ Select ‘Flatbed’ as the source if your printer has the facilities of both a document feeder and the scanner glass.

Note: Ensure that all the page settings are done properly according to the requirement including the Page Size and Color Mode to name a few.

0. Click on the More button given below to change the advanced settings.

Step 4: Lastly, scan and edit

Follow these steps given below to scan the documents and edit them if required.

⦁ Place the first document you wish to scan with its face down on the scanner. Make sure of the margin markings on the corners of the glass slab.

⦁ Click on the Scan button to scan the placed document or picture and check out the preview.

⦁ Now press the Add pages icon on the bottom bar to add the next document for scanning. As earlier, place the document upside down on the scanner glass, and then click on the Scan button.

⦁ To edit the settings for a single document, Double-click on the documents and go to advanced options to rotate, crop, or change brightness and contrast etc.

⦁ Finally after completing the scan click on ‘Save’ button.

Conclusion:   Hope after following the step by step instruction given above you will not find any issues while scanning your document. In case you have any queries, we will be more than happy to assist you. Simply visit 123.hp.com/setup and live chat directly with the experts. Our support team is available 24*7 to serve you and other customers around the world.